Desk Booking Software

Flexify - Desk Booking Software

With Flexify desk booking software, office desks can be booked conveniently and quickly via app, browser or kiosk system. Flexify integrates perfectly with your Microsoft (AD, Azure, Teams) environment and installs company-wide in just 15 minutes.
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Features
Flexify - Desk Booking Software - Dashboard
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Features

Flexify - Desk Booking Software
stands for highest comfort and efficient integration
Users love Flexify because it offers the highest and unparalleled ease of use. Administrators love Flexify because it takes 15 minutes or less to install and integrates seamlessly with existing Microsoft environments (Azure, Microsoft 365, Teams, etc.). Budget managers love Flexify because it scores with optimal cost efficiency. Flexify is the ideal desk sharing software.

Easy installation and updates

With just one click, Flexify is available in your Microsoft Sharepoint environment within 15 minutes. Updates are applied just as quickly.

Only two clicks to booking

Flexify scores with the highest user comfort. Our intelligent and personalized booking logic enables fast and uncomplicated bookings for users.

Data protection - GDPR compliant

Flexify integrates seamlessly into your existing Microsoft environment. This means that the data never leaves your existing IT infrastructure and is therefore protected in the best possible way. Automatic deletion and anonymization functions also contribute to up-to-date data protection.

Single-Sign On

Users do not need to remember their own Flexify usernames and passwords. The (Azure) Active Directory integration ensures the highest user comfort during login.

Multilingual

Flexify is international and is currently offered in English, German, French, Spanish and Japanese. Additional languages can be added upon customer request in a cost-efficient manner.

Reports made easy

Keep the optimal overview of bookings, occupancy rates, etc. Extensive evaluations can be created both in Flexify itself and via Microsoft Power BI.

Microsoft Teams and intranet integration

For easy and fast bookings, Flexify integrates seamlessly with MS Teams and via web parts with existing intranet environments. Your users will love it.

White Labeling

Customize Flexify the way you want. All logos, icons and texts are quickly customizable in Flexify, giving you maximum design freedom.

Microsoft Power Automate integration

Flexify integrates with Microsoft Power Automate applications, allowing you to efficiently automate recurring tasks.

Flexify - Desk Booking Software - Booking

Booking with only two clicks

Bookings made easy
Users love it. One click on the desired desk and another confirmation click is enough to complete the booking in 95% of cases. The intelligent and personalized Flexify booking logic determines preferred locations, levels and time periods completely automatically.

Extensive functionality

Smart and powerful
110+ setting options allow you to customize Flexify ideally to the users' needs. The Flexify Drag & Drop Designer makes creating and customizing room plans a breeze.
Flexify - Desk Booking Software - Settings
Flexify - Desk Sharing Software - Mobile App Screenshot

Many booking options

Browser, App, Kiosk, Barcode, MS Teams, Power Automate
With Flexify, your users always book via the easiest and fastest way. In addition to the browser, bookings are possible via mobile app, kiosk system, barcode, Microsoft Teams or fully automated via Microsoft Power Automate.

Hardware

Extended desk booking options
In addition to app and desktop software, Flexify also offers the ability to book via kiosk systems, display room occupancy with digital door signs, and automatically confirm and release workstations via IoT devices. This makes desk sharing even easier and integrates it perfectly into existing business processes.

Kiosk System

Simply book with NFC card
A central kiosk system on the building or floor level allows users to book or check in centrally and easily with an NFC card. The kiosk system also provides a quick overview of room occupancy and the location of first responders.
Flexify - Desk Bookiong Software - Kiosk view
Raum Display von Qbic Technology
Room display by Qbic technologies

Digital room signs

Display of current room occupancy
The Flexify digital room signs immediately show the current room occupancy and workplaces of first responders at the door. Of course, the room signs can also be linked to other data, such as the current room climate. Existing digital room signs can also be integrated with Flexify.

IoT connection

Automatic confirmation and release of desks
Using Flexify LoRaWAN sensors, confirming and approving desks becomes even easier. The sensors detect the presence of your users completely automatically and thus save you manual confirmation and release processes. Flexify is manufacturer-independent when it comes to connecting the sensors.
IoT Tischsensor von Elsys
IoT desk sensor by Elsys

FAQ

Frequent questions and answers
Enclosed you will find answers to frequently asked questions. If you have any further questions, please do not hesitate to contact us via our contact form, e-mail or telephone.

Flexify billing is transparent and easy to understand:

  • The basic package includes the Flexify Desktop and Teams variant and is charged per desk.
  • Mobile app and sensor technology are also charged per workstation and can be added to the basic package at any time.
  • Kiosk system and room signs are charged per device.

Flexify integrates seamlessly into your existing Microsoft environment. This means that the data never leaves your existing IT infrastructure and is therefore protected in the best possible way. Automatic deletion and anonymization functions also contribute to up-to-date data protection.

For support requests, we get back to you no later than the next business day, often even on the same day. We offer English-, German-, and Spanish-speaking support.

Flexify is ready for use in your own infrastructure in just 15 minutes. To best test Flexify in your own environment with real and own users, we are happy to set up a proof-of-concept if you are interested. Give us a call or write to us!

The underlying Flexify technology is already being used successfully by over 100 customers worldwide.

Flexify is suitable for 50 to 50,000 workstations. Currently, Flexify technology is successfully used by companies with around 50 workstations as well as by companies with several 10,000 workstations.

Desk booking tools are particularly well-suited for industries where employees frequently work on the road or from home, as well as for companies that want to use office space more efficiently and reduce costs. Some examples of industries where desk booking tools are particularly well suited include:

  • IT and technology industries
  • Finance and banking industry
  • Marketing and communications industry
  • Service industry
  • Government and administrative agencies

It is important to note that each industry and company has its own requirements and needs, and it is important to review the specific requirements before choosing a particular solution.

Desk booking tools offer businesses many benefits, including the ability to use workstations more efficiently, improve collaboration and reduce costs. By using desk booking software, businesses can reduce office space and work more flexibly by giving employees the ability to access their desks from anywhere. This allows businesses to accommodate more employees while reducing office space costs.

There are some companies that may not benefit from using desk booking software:

  • Companies with a very high number of employees working in the office every day, as they may find it difficult to provide enough desks for everyone.
  • Companies with very specialized desks that require specialized equipment or tools that are not easily shared.
  • Businesses that are in industries where employees need to be physically present on a daily basis, such as manufacturing or retail.

Flexify Desk Booking Software

Contact

Contact us and arrange demo

With Flexify desk booking software, office desks can be booked conveniently and quickly via app, browser or kiosk system. Flexify integrates perfectly with your Microsoft (AD, Azure, Teams) environment and installs company-wide in just 15 minutes.